Move folders on outlook

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These productivity tips help us stay agile, responsive, and secure while managing our emails efficiently.

Categories Outlook

If you want to know how to move a subfolder out of a folder in Outlook, you are at the right place to learn the trick. 

Creating folders and sub-folders in Microsoft Outlook can be very handy for organizing emails.

Drag and drop your folders to tailor your folder pane just the way you like it. This feature allows us to prioritize the folders we interact with most, right at our fingertips.

In Microsoft 365, moving folders isn’t just about organization; it’s about efficiency. Then, simply drag and drop the subfolder from one email account to the other in the folder pane.

Imagine creating custom views where your critical project folders are always in sight, cutting down on time wasted searching. This can include specific senders, keywords, or even importance levels for a more targeted search.

Outlook on the Web: The web version offers similar functionality. Plus, accessing Microsoft’s extensive training resources is invaluable for staying up-to-date with new features.

  • Secure Your Device: Regular security patches keep our data safe.
  • Training Courses: We can explore dedicated courses by Microsoft to master Outlook.

Keeping ourselves informed ensures we make the most of what Outlook offers, enhancing our efficiency.

Outlook VersionFeaturesSecurity
Outlook 2013BasicModerate
Outlook 2016ModerateStrong
Outlook 2019AdvancedStrong
Outlook 2021ComprehensiveRobust

Mastering Email Management

Managing emails effectively in Outlook can drastically cut down on time spent sifting through messages and increase productivity.

Right-click a message, select Rules > Create Rule, and specify the criteria. The subfolder will be moved to the desired email account.

Categories OutlookTags Outlook Tips

Dinesh

Dinesh is a Microsoft Certified Engineer with over 15 years as a Senior Infrastructure Administrator in the Middle East.

This helps in quickly locating emails.

Specific Keywords: Using specific keywords when searching within our inbox can narrow down results effectively. For example, a “Projects” folder with subfolders for “Project A,” “Project B,” and so on keeps everything neat and easy to find.

Using Rules: Setting up rules automatically sorts incoming emails.

This lets you easily find important information.

When exploring the folder structure, knowing how folders connect is essential.

move folders on outlook

Keyboard shortcuts like Alt+F11 bring up the Visual Basic editor, enabling us to automate repetitive tasks. Spaces can wreak havoc with searches or scripts sometimes.

  • Action-Oriented Folders: You could organize your folders by the action you need to take: _Actionable, 01_Follow_Up, 02_To-Do, 03_Read_Later, and Waiting_For_Response.

    To do this, go to the destination folder where you moved the subfolder, right-click on it, and select “Undo Move” from the menu. Just select them and drag. With certifications in Windows server, mail server management, and cloud solutions, he passionately writes about technology and offers solutions to everyday IT challenges.

    • Folders and subfolders allow you to categorize emails, optimizing your daily work in Outlook.
    • It is essential to know the options for creating, renaming, moving, and deleting folders.
    • Outlook integrates functions to automate the organization through rules and commands fast.
    • A well-thought-out and regularly reviewed structure makes it easier to find and control your email.

    Properly managing email folders in Outlook is a real lifesaver for those who handle hundreds of messages every day.

    This helps you to find folders based on the exact date with project names.

  • Leading Zeros: For numerical sequences (like version numbers, numbered projects). To do this, hold down the Ctrl key on your keyboard and click on each subfolder you wish to move. It’s like having a neatly arranged toolbox where you can find the wrench the moment you need it.

    Sometimes, the smallest tweaks make the biggest differences.

    Different versions—Outlook 2013, 2016, 2019, and 2021—have varied features and interfaces.

    • Outlook 2013: The basics are present, but some advanced features are missing.
    • Outlook 2016 and 2019: These versions come with more modern and intuitive interfaces.
    • Outlook 2021: The latest with robust security and functionality.

    Each version has specific quirks, and knowing them helps optimize our setup.

    Creating and Managing Folders

    Folders can make our life easy by categorizing emails.

    Specify how often you want it to run (like, every 30 days).

  • Click OK again to close the Outlook Options dialog.

    • Step 1: Go to the “File” option in the top left corner –

    Step 2: After clicking on “File,” go to “Options” and click

    Step 3: Finally, go to “Advanced” and click “AutoArchive settings,” “Run AutoArchive every X days.”, then select days as you want (like 30 days), and click “Okay” to finalize the process.

    If you would like to apply “AutoArchive settings” to any existing  folders, go to the following options:

    1. In your existing Outlook folder list, right-click the folder you want to configure (like folders under Inbox, Sent Items).
    2. Select Properties.
    3. Go to the AutoArchive tab.
    4. Choose your desired settings for this specific folder:
    • Do not archive items in this folder.
    • Archive items in this folder using the default settings (uses the global settings you configured above).
    • Archive this folder using these settings: Customize the aging period and destination (archive or delete) for this folder only.

    5.

    Regular feedback collection from peers helps refine our configurations and find the best practices.